Tuition, activity fee and recreation & wellness fee refunds will be granted to paid students who follow the official drop/withdrawal policies. All other fees are non-refundable.
The drop date determines the refund based on the schedule below. You will not entirely eliminate your liability unless you drop during the 100% refund period.
See the instructions on the “Application for Waiver of Charges” to determine if you meet any of the stringent requirements under which an application will be considered prior to completing and submitting the form. Applications will not be reviewed unless they meet those requirements.
Please use this refund schedule to assist you in determining the financial implications of dropping a class. Students who drop classes before the first day of the semester are granted a 100% refund.
Please note that the first day of a class week is always Monday and is also considered to be the first day of the course. For example, if a student drops a five week course which is taught on Tuesdays and Thursdays on the Monday of the first week, the students will be granted a 75% refund. If you have any questions concerning how a refund will impact your account, please feel free to contact the Bursar's Office at (315) 498-2367.
Failure to pay tuition or attend classes does not relieve you of your registration or financial obligation. Classes must be officially dropped in accordance with the following refund schedule to have tuition charges adjusted.
This refund schedule is subject to change without prior notification. For a refund to the summer session, please refer to weeks 1-10 below.
Federal financial aid (Title IV funds) is awarded to a student under the assumption that the student will attend school for the entire period for which the assistance is awarded. When a student withdraws or stops attending all of their classes before completing more than 60% of the enrollment period, the student may no longer be eligible for the full amount of federal financial aid the student was originally awarded.
Federal financial aid regulations require Onondaga Community College to determine the amount of earned and unearned federal financial aid for students who completely withdraw or stop attending all of their classes. The return calculation is conducted when a student completely withdraws or stops attending before completing more than 60% of his enrollment period.
• A student who attends and completes at least one course that spans the entire term will not be considered for a Return to Title IV calculation. • A grade of “UF” will be issued by faculty members to students who cease attending with a corresponding last day of attendance. • Students whose grades for a term consist only of W, UF, X and F grades will be subject to review for a return calculation. • A student who withdraws or stops attending a class that only meets for part of the semester (ex. a seven week class within a 15 week semester) must still be attending another class at the time of withdrawal, or that student would be considered withdrawn from the semester, even if registered for future classes starting later in the term. • A student who withdraws or stops attending a class that only meets for part of the term and who is not attending another class at that time may provide a written statement to the college indicating their intent to attend the future class within that term. If the student does not submit the statement or submits the statement and doesn’t actually attend, the student is considered a withdrawal and a Return to Title IV calculation must be completed.
A student’s federal aid must be recalculated based on the number of days the student actually attended classes. This return calculation is not the same as the College’s tuition refund policy.
The Return to Title IV Process:
1. Following the determination of the last date of attendance, the school must calculate the number of days attended and the total number of days the student was scheduled to complete within the term; weekends count and any periods of no classes which are five days in length or greater are excluded (for example: Spring Break). Days attended are then divided by the days in the term the student was scheduled to complete to calculate percentage completed. The percentage is multiplied by total aid for which the student is eligible to determine the amount of aid earned (% completed x total aid = earned aid). Total aid – earned aid = unearned aid (aid to be returned). 2. The next step is for the school to determine total institutional charges and multiply that figure by the percentage of unearned aid (100% - % completed = % unearned). It makes no difference which type of resource actually paid the school bill; the law assumes that Title IV aid goes first to pay the institutional charges. Institutional charges x % unearned = amount returned by school. The school must then return the amount of unearned aid, up to the maximum received, to each of the Title IV programs in the following order: • Unsubsidized Direct Stafford Loan • Subsidized Direct Stafford Loan • Direct PLUS Loan • Federal Pell Grant • Federal Supplemental Education Opportunity Grant (SEOG)
3. The school then calculates the amount for which the student is responsible by subtracting the amount returned by the school from the total amount which is unearned. That remaining amount is the student’s share and is allocated in the same order as above. Total amount unearned – amount returned by school = $ amount the student is required to return to Title IV funds.
Once the school determines the dollar amounts owed, the student will receive a revised award letter from the Financial Aid Office. If the return calculation results in a reduction in the student’s awards and there is a balance owed to the College, the student will receive a billing statement in the mail from the Bursar’s Office. Funds that must be returned by the student to the loan programs can be paid in accordance with normal loan repayment terms.
Questions concerning official withdrawals should be directed to Student Central at (315) 498-2000.
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