Responsibility for Maintenance: Administration and Finance
Date of most recent changes: June 26, 2023
I. Policy Statement
Employees, agents and representatives of Onondaga Community College may not bind the College to contracts with external parties unless they have the authority to do so pursuant to this policy.
II. Reason for Policy
Transactions the College enters into with external parties frequently require the use of financial and/or other College resources, and impact the College’s reputation with these external parties and in the community at large. To protect the interests of the College, the Board of Trustees has authorized certain individuals to represent the College when entering into contractual commitments.
III. Applicability of the Policy
This policy applies to all departments of the College that may seek, or be called upon to enter into, contractual commitments with external parties.
IV. Contacts
| Subject | Office Name | Title or Position | Telephone Number | Email/URL |
|---|---|---|---|---|
| Identification of authorized signatories | Financial Services | Senior Vice President and Chief Financial Officer | (315) 498-2268 | m.r.manning@sunyocc.edu |
V. Procedures
Financial Contracts/Agreements - The President or Senior Vice President and Chief Financial Officer shall execute contractual agreements that are financial in nature on behalf of the College. Signature authority for Goods or Services contracted on a Purchase Order is stated in the Purchasing Procedures Manual.
| $1--100,000 | The Senior Vice President and Chief Financial Officer will execute all contracts up to a maximum of $100,000. |
| $100,001 and above | The President will execute all contracts exceeding $100,000. |
Non-Financial Contracts/Agreements - Only the President, Senior Vice President and Chief Financial Officer or the appropriate Senior Vice President or Vice President may execute on behalf of the College contracts that are not financial in nature. Copies of all executed contracts must be forwarded to the Senior Vice President and Chief Financial Officer.
| Senior Vice President and Chief Financial Officer | Attorney Retainer Agreements |
| Provost & Senior Vice President, Academic Affairs | Affiliation Agreements; Articulation Agreements; Internship Agreements; Admission Agreements |
| Senior Vice President and Chief Financial Officer or Vice President of Finance | Facility Use Agreements |
| Vice President, Human Resources | MOUs with CSEA, OCCFTA; Severance and Settlement Agreements |
VI. Retention of Delegated Authority
Authority may only be delegated by the President. This authority may not be further delegated.
VII. Accountability of Signatory
The individual who approves and exercises authority for any transaction under this policy is responsible and accountable for ensuring that:
- He or she has the authority to approve the transaction or execute a contract;
- Appropriate institutional review has occurred, and approval(s) has been obtained, before any commitment is made;
- The transaction, proposal or agreement includes the appropriate approved provisions recommended by the College’s Assistant Vice President of Management Services or external legal counsel;
- Funds for the transaction have been allocated and are readily available within regularly approved budgets, special appropriations or designated accounts;
- There is no real or apparent conflict of interest on the part of the signatory or any other individual or organization involved in the transaction.
Approved by OCC Board of Trustees April 3, 2006
Updated and approved by the OCC Board of Trustees May 3, 2011
Updated and approved by the OCC Board of Trustees June 19, 2012
Updated and approved by the OCC Board of Trustees June 17, 2014
Updated and approved by the OCC Board of Trustees June 21, 2016
Updated and approved by the OCC Board of Trustees June 20, 2017
Updated and approved by the OCC Board of Trustees June 19, 2018
Updated and approved by the OCC Board of Trustees June 27, 2023