Responsibility for Maintenance: Financial Services
Date of most recent changes: March 28, 2016
I. Policy Statement
This policy sets forth the requirements for the development, adoption, acceptance and amendment of Onondaga Community College’s Capital Budget.
II. Reason for Policy
This policy facilitates compliance with the New York State Education Law and the corresponding Education Department regulations governing community college capital budgets.
III. Applicability of the Policy
All members of the College community should be familiar with this policy.
IV. Related Documents
- New York State Education Law Article 126
- New York State Education Department regulations, 8 NYCRR Part 603
- Onondaga Community College Policy G6 Goods and Services Procurement
V. Contacts
| Subject | Office Name | Title or Position | Telephone Number | Email/URL |
|---|---|---|---|---|
| Capital Budget Matters | Financial Services | Senior Vice President & Chief Financial Officer | (315) 498-2268 | m.r.manning@sunyocc.edu |
| Chargeback Matters | Financial Services | Student Accounts Office | (315) 498-2367 | studentaccounts@sunyocc.edu |
VI. Definitions
| Term | Definition |
|---|---|
| Capital Budget | A continuous budget that provides funds for the alteration and/or improvement of College property and the physical plant. |
| Chargeback | Funds which the College has recovered from other community colleges, as required by law, to offset the capital costs attributable to admitting non-resident students. |
VII. Procedures
State Assistance for Capital Costs and Form of the Capital Budget
The College administration will prepare a proposed Capital Budget in accordance with the procedures set forth in Article 8 of the New York Code of Rules and Regulations. The form of the Capital Budget will be in accordance with the requirements of SUNY and Onondaga County. The administration will present the proposed Capital Budget to the College's Board of Trustees for review and approval. The College's Board of Trustees will then submit the approved Capital Budget to Onondaga County.
Upon receiving the approval of Onondaga County, the College's Board of Trustees will submit the Capital Budget to the SUNY Board of Trustees. Once approved, the SUNY Board of Trustees will submit the Capital Budget to the Governor for inclusion in the Executive Budget.
Capital Budget Items
The Capital Budget will include, but is not limited to, the following items:
- Real property acquisition;
- Site selection studies, surveys, appraisals, relocation of tenants and owners, demolition and other costs associated with acquiring real property;
- Preparation of plans and specifications;
- Supervision and inspection of construction;
- Construction of new facilities;
- Major changes in the function, use or capacity of existing facilities;
- Alterations and improvements to existing facilities;
- Identification, design and specification of capital equipment;
- Acquisition and installation of equipment in new construction, and;
- Acquisition and installation of equipment in projects involving major changes.
Issuance of Bonds or Notes
Onondaga County may authorize the issuance of bonds or notes pursuant to applicable law to fund all or any portion of its requisite share of the College’s Capital Budget.
Architectural Fees
The College will budget funds for architectural service fees in accordance with a schedule of fees established by the President or his or her designee. Management Services shall be responsible for ensuring that the College does not incur expenses for duplicate fees.
Real Property Acquisition
- Acquisition by Gift: The College will acquire real property by gift after approval of the site by the SUNY Board of Trustees.
- Acquisition by Purchase or Condemnation: The College will acquire real property by purchase or condemnation after an appraisal has been prepared and the SUNY Board of Trustees has approved the selection of the site, the educational value of the property and a Capital Budget which includes the acquisition costs. Appraisals of real property will be conducted in accordance with New York Code Rules and Regulations Part 603.5(b).
Real Property Title
Onondaga County shall acquire and hold the College’s real property in trust for the College. In the event that the College's Board of Trustees and the SUNY Board of Trustees have passed resolutions declaring that real property is no longer useful or required for the College’s purposes, the real property may be disposed of in accordance with New York Code Rules and Regulations Part 603.5.
Capital Budget Amendment
The College administration will initiate amendments to the approved Capital Budget. All amendments to the approved Capital Budget are subject to approval by the College's Board of Trustees, Onondaga County, and the SUNY Board of Trustees.
Capital Cost Chargeback for Nonresident Students
The College shall deposit into its segregated funds those monies received from the Chargeback. These funds shall be separately accounted for and used for the limited purposes outlined in 8 New York Code of Rules and Regulations § 603.7.
Approved by OCC Board of Trustees April 3, 2006
Updated and approved by the President March 28, 2016