F7: Proper Placement of Postings

Responsibility for Maintenance: Facilities

Date of most recent changes: September 24, 2024

I. Policy Statement  

It is the policy of Onondaga Community College to ensure that recognized student organizations, College programs, departments, and units that want to share information about upcoming events and activities are able to do so through various means of communication, including flyers and posters.

Postings (including flyers, posters, stickers, and similar items) may not be placed directly on windows, doors, display cases, stair rails, walls of public corridors or other surfaces not specifically designated as approved posting sites. The College will make appropriate devices available for standard communications (e.g., bulletin boards, insert sleeves, cork boards, etc.). Non-damaging adhesives will be made available and can be obtained by calling Facilities.

The walls inside faculty offices as well as faculty office doors and common areas within office suites, considered an extension of classroom communication tools, are exempt from this policy.

II. Reason for Policy  

Onondaga Community College reserves the right to manage posting and advertising on its campuses in order to maintain an orderly and attractive venue, to make event information accessible to the campus community, and to ensure that events and programs that are advertised comply with institutional policies and procedures. 

III. Applicability of the Policy  

This policy sets forth the requirements for all student organizations, College programs, departments, and units recognized by Onondaga Community College that wish to post items on campus general-use bulletin boards. This policy does not apply to bulletin boards that are reserved for specific departments, offices, or organizations whereby posting generally requires permission of that group.

This policy does not apply to residence halls which are governed by the Residence Hall Handbook.

For policy on entities and individuals who wish to use Onondaga Community College facilities for other than approved college-sponsored academic, administrative, and extra-curricular activities, please refer to F1 Community use of Campus Facilities.

IV. Contacts  

V. Procedures

Announcements, letters, bulletins, posters, flyers, postcards, sandwich boards, etc., promoting or describing an event, meeting, program, etc., must clearly indicate the sponsoring group/organization and phone number or email address of a contact person, including who students may contact for reasonable accommodations. 

Promotions for events not sponsored by Onondaga Community College must clearly indicate the sponsoring group and phone number or email address of a contact person and explicitly indicate that the event is not sponsored by Onondaga Community College.

Posted items are to be posted only on general-use bulletin boards identified for this purpose. 

Prohibited posting activities include without limitation: posting of promotional flyers or leaflets on doors, windows, trees, light poles, vehicles, bus stops, indoor and outdoor walls and in elevators; promotion of events that advertise alcohol or drugs or any event that violates the law and/or the Onondaga Community College code of conduct;  chalking of buildings, sidewalks, or roadways; any promotional material not endorsed by a student organization, university program, department and/or unit.

Postings may not be placed over current/valid postings of other organizations, and students are prohibited from removing or tearing down current/valid postings of other organizations. Multiple postings in the same location are prohibited.

Items posted that do not follow the policy guidelines will be removed. Repeated violations will result in a loss of posting privileges and possible disciplinary action.

Approved by OCC Board of Trustees April 3, 2006

Updated and approved by the OCC Board of Trustees September 24, 2024